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Metadata Policy

for information describing items in the repository
  1. Anyone may access the metadata free of charge.
  2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes and re-sold commercially provided:
    • the OAI Identifier or a link to the original metadata record are given
    • Epsilon Archive for Student Projects is mentioned

Data Policy

for full-text and other full data items
  1. Anyone may access full items free of charge.
  2. Copies of full items generally can be:
    • reproduced, displayed or performed, and given to third parties in any format or medium
    • for personal research or study, educational, or not-for-profit purposes without prior permission or charge.
    provided:
    • the authors, title and full bibliographic details are given
    • a hyperlink and/or URL are given for the original metadata page
    • the content is not changed in any way
  3. Full items must not be harvested by robots except transiently for full-text indexing or citation analysis
  4. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.

Content Policy

for types of document & data set held
  1. Epsilon Archive for Student Projects is an institutional or departmental repository.
  2. Epsilon Archive for Student Projects is restricted to:Special materials: Undergraduate Theses, Student Projects

Submission Policy

concerning depositors, quality & copyright
  1. Items may only be deposited by academic staff
  2. Eligible depositors must deposit bibliographic metadata for all their publications.
  3. Eligible depositors must deposit full texts of all their publications, although they may delay making them publicly visible to comply with publishers' embargos.
  4. The validity and authenticity of the content of submissions is checked by supervisors and in the examination process.
  5. Any copyright violations are entirely the responsibility of the authors.
  6. If Epsilon Archive for Student Projects receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

  1. Items will be retained indefinitely.
  2. Epsilon Archive for Student Projects will try to ensure continued readability and accessibility.
    • Items will be migrated to new file formats where necessary.
    • Where possible, software emulations will be provided to access un-migrated formats.
    • It may not be possible to guarantee the readability of some unusual file formats.
  3. Epsilon Archive for Student Projects is working with external partners to:
    • record preservation metadata
  4. Epsilon Archive for Student Projects regularly backs up its files according to current best practice.
  5. Items may not normally be removed from Epsilon Archive for Student Projects. Any claims for depublication will be handled by the faculty board following the process of the Vice-Chancellor decision of 2011-07-01.
  6. Withdrawn items are not deleted per se, but are removed from public view.
  7. Withdrawn items' identifiers/URLs are retained indefinitely.
  8. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories, with:
    • a link to a replacement version, where available
    • a note explaining the reasons for withdrawal
  9. Changes to deposited items are not permitted.
  10. Errata and corrigenda lists may be included with the original record if required.
  11. No closure policy defined.